Balance sheet reports are a collective report that gives you a financial glimpse of your company concerning a specific date. It is used to evaluate your company’s financial well-being. It works on a simple formula which is subtracting liability from assets to get the business's worth.
Sometimes, the total assets of your company differ from the liabilities on your company balance sheet. These are termed errors. Yes, these errors are fixable. But first Let’s understand what QuickBooks balance sheet error is, why QuickBooks balance sheet goes out of balance along how these errors can be properly resolved.
QuickBooks on the other hand is accounting software that provides web and accounting submissions including cloud-based applications that can practice bills and business payments for companies. QuickBooks are easy-to-use accounting software that has reporting functionality that makes it well-liked among its users.
QuickBooks Error Codes
A lot of QuickBooks balance sheet error codes are found in windows as well as Mac operating systems. One of them is when the QuickBooks Balance sheet gets out of balance. This happens when the off-balance-sheet does not match the total liabilities with the balance sheet.
Steps to fix the Quickbooks balance sheet error
Firstly, Start with shifting to accrual basis if you haven't yet - This is a method for recording accounting transactions for expenses and revenue whenever earned and incurred. Running the report on an accrual basis will allow the revenue to match with related expenses providing complete business impact done.
Go to REPORT MENU, click on SELECT COMPANY & FINANCIAL and go to BALANCE SHEET SUMMARY.
From there you can select CUSTOMIZE REPORT.
Hover over to the DISPLAY TAB and click ACCRUAL UNDER REPORT BASIS following the OK button.
Rebuilding your company’s file will be beneficial to fix a balanced out balance sheet analyzing if it's balanced out on a cash basis or still balanced out after rebuilding.
Do make a note if your balance sheet is balanced out particularly on an accrual basis or on both cash and accrual basis. Will be useful in the next stages of fixing.
Secondly, locating the transaction that causes trouble finding the date the balance sheet got balanced out will ease the fixing process.
Hover over to REPORTS MENU, click on COMPANY & FINANCIALS following clicking on BALANCE SHEET SUMMARY.
After selecting CUSTOMIZE REPORT, select all from dates dropdown on the display tab.
From REPORT BASIS SECTION, analyze if your sheet is balanced out on an accrual basis selecting accrual else selecting Cash.
Select Year from the DISPLAY COLUMNS DROPDOWN which can be found in the Columns section and ends it with clicking on OK.
Comparison -You can here do the comparisons in Total assets to liabilities and equity finding when your balance sheet went out of balance.
The same steps can be followed once you find the year and narrow it down to the exact date.
You are now required to repeat each step from Part 2 of this guide till the comparison point only choosing MONTH this time from the DISPLAY COLUMN DROPDOWN.
Repeat steps from part 2 till comparison choosing WEEK. Similarly, choose DAY again repeating all the steps. Finally, you have the date when your sheet got out of balance.
With the balanced-out date, you can find the transactions responsible for making your sheet go out of balance. You need to run a custom Transaction Detail report for the date we got above.
Hover over to REPORTS MENU, selecting CUSTOM REPORT following TRANSACTIONAL DETAIL. Search for REPORT DATA RANGE SECTION in the MODIFY REPORT WINDOW.
With entering the date, the report got out of balance in the FORM AND TO FIELDS. Hover over to the REPORT BASIS section and analyze if your sheet is balanced out on accrual basis selecting accrual else selecting Cash.
Uncheck ACCOUNT, SPLIT, CLR, and CLASS in the columns section making the report easier to read and ending with selecting PAID AMOUNT COLUMN then OK.
Make sure that the ending balance in the paid amount section should be equal to the amount that is out of balance, analyze the transactions that are adding up to this amount.
Once you have the transactions that caused this issue to redate the transactions and jot them down for future use. Edit the transaction date with a margin of 20 years and save it just like that.
After getting the right transactions, refresh the page you will see the paid amount will become ZERO.
Refill the transactions that you dated with a margin of 20 years with the original date, this will relink the transactions and will repair them accordingly.
If the above step seems ineffective delete the transaction and renter the transaction this will work and fix the balance out the issue of the balance sheet.
In conclusion, Try out this step-by-step guide and solve the issue you are facing using QUICKBOOKS balance sheet error to maintain the financial health of your business.Or, hire our professionals to resolve all QuickBooks Errors without facing any sort of trouble.